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Executive Business Administrator, Sales - EMEA (Paris)

GitLab

GitLab

Sales & Business Development
Remote · France
Posted on Tuesday, January 9, 2024

The GitLab DevSecOps platform empowers 100,000+ organizations to deliver software faster and more efficiently. We are one of the world’s largest all-remote companies with 2,000+ team members and values that foster a culture where people embrace the belief that everyone can contribute. Learn more about Life at GitLab.

Executive Business Administrators at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues.EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.

Responsibilities

  • Support our Leadership Team in various timezones
  • Manage complex calendar including vetting, prioritizing and providing recommendations
  • Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation
  • Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
  • Draft internal and external communications on behalf of executive
  • File expense reports and track reimbursement status
  • Manage projects, internal and external meetings and large-scale events from budget planning through logistical coordination
  • May coordinate, track and schedule internal and external PR and communication events for manager and team
  • Partner with PeopleOps, IT and Security to resolve any logistical issues
  • Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
  • Maintains and tracks manager and teams project list and goals
  • Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items
  • Schedules, live streams and moderates Group Conversations
  • Provide general project support as needed including ad-hoc reporting
  • Provide coverage for other E-Group EBAs
  • Contributes to broader EBA community by building strong cross functional relationships with other EBAs

Requirements

  • Previous 3+ years of administrative experience at a quickly-scaling or large company
  • Successful history of managing the calendars, expenses, and travel of multiple executives
  • Experience predicting, prioritizing, and assisting an executive’s workload
  • Extensive technical skills in Google Workspace, Zoom, Slack, and TripActions
  • Must be proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy
  • Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
  • Maintain the confidentiality of highly sensitive material with tact and professionalism
  • Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
  • Possess an ability to multi-task and prioritize in a dynamic environment
  • Superior attention to detail
  • Event coordination and creative event planning experience
  • Excellent written and verbal English communication skills
  • Experience in a start-up environment preferred
  • Experience working remotely preferred
  • A desire to learn, have fun and work hard
  • A passion for GitLab
  • A sincere willingness to help out
  • Able to work collaboratively with EBAs across the organization
  • An orientation towards team success
  • Ability to use GitLab

Hiring Process

  • Applicants for this position can expect the hiring process to follow the order below. Please note that depending on what level of role GitLab is hiring for, the hiring process and order of interviews may differ. Please keep in mind that applicants can be declined from the position at any stage of the process. To learn more about someone who may be conducting the interview, find their job title on our team page.

    • Qualified candidates will be invited to schedule an initial screening with a Global Recruiter
    • Next, candidates will be invited to schedule a first interview with the hiring manager the role will report to
    • Next, candidates will be invited to schedule additional interviews with the Executive Business Administrator team
    • Next or in parallel with the EBA team interview, candidates will be invited to complete a detailed assessment
    • Next, candidates may be asked to meet with the department’s People Business Partner
    • Final candidates will then be invited to schedule interviews with members of the leadership team the role will be supporting

    Additional details about our process can be found on our hiring page.

Compensation

To view the full job description and its compensation calculator, view our handbook. The compensation calculator can be found towards the bottom of the page.

Additional details about our process can be found on our hiring page.


Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

Privacy Policy: Please review our Recruitment Privacy Policy. Your privacy is important to us.

GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics. See also GitLab’s EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know during the recruiting process.